Observations

Overview

  1. Navigate to Extracts Pro home page
  2. Select the Observations tool from the dropdown menu
  3. Filter and select Observations
  4. Organize selected Observations
  5. Choose options based on your export needs
  6. Select "Run Extract"
  7. Check progress
  8. Download package

‍

Walk-Through

  1. Navigate to Extracts Pro home page and click on "New+"

Within your Procore account, click on the Apps dropdown menu in the top right corner and select Extracts Pro. On the app homepage, click on "New+" to initiate the extraction process.

‍

  1. Select the Observations tool from the dropdown menu

From the dropdown menu, select "Observations" from the list. Option to name this extract in the "Untitled Package" field in the top left corner of the page.


  1. Filter and select Observations options

Apply filters or use the search bar to search title and description associated with Observations. When dataset has been filtered, select the documents to export by clicking the box to the left of the document title.

  1. Organize selected Observations

List items by Assignee, Created By, Location, Origin Type, Spec Section, Status, Trade, and Type

  1. Choose options based on your export needs
  • Decide where you would like attachments to go: combine each Observations attachment with the cover sheet OR store attachments in a separate folder
  • Decide image type: include thumbnails and full-sized images OR include thumbnails only
  • Decide markup options: include markup for drawings OR do not include markup for drawing
  1. Select "Run Extract"

Navigate to the summary section on the right side of the screen and select "Run Extract." The documents will process based on the selected criteria. When "Run Extract" has been selected, a new screen will automatically load showing the name of the package, date created, and status of extract.

  1. Check Progress

The extraction time will vary based on the size of the project. The status of the package can be checked manually by clicking the refresh icon, or an email will be sent once the items have been packaged. The status will appear as "done" when the package is complete.

  1. Download package

The completed package can be downloaded via the Package Log by clicking the download icon or by clicking the download button that is received via email.

‍

‍

‍

‍

‍

‍